Photo: Quirky detail of decorations in The Hunting Lodge created by artist Tom Buckland, Tuggeranong Arts Centre. Photo Martin Ollman.

Venue Hire Booking Enquiry 2023

Fill out this form if you are interested in using TAC for your next event. Please make sure that you have read the TAC Venue Hire Terms and Conditions. Submitting this form does not guarantee your booking. After we receive this form a member of our team will be in touch with you to confirm or to further discuss your booking enquiry.

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About You

Booking Contact Name*

First Last

Address*

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code

Phone*

Email*

Name of Organisation

ABN

Public Liability Insurance

Accepted file types: jpg, pdf, png, Max. file size: 128 MB.

Please upload a copy of your current Public Insurance Certificate of Currency. It is a requirement that all hirers have PLI cover to a value of $20,000,000.

Are you a not-for-profit organisation and/or charity?*

yes

About Your Event

Event Name

What room/s are you interested in hiring?

The Lodge

The Theatre

Art Studio

Dance Studio 1

Dance Studio 2

Dance Studio 2 and waiting area

The Lakeside Lawns

Booking Date*

Would you like your booking to be recurring?

yes

Please list all dates requested

Date 1

Date 2

Date 3

Booking Start Time

The booking time entered here should be inclusive of set up time.

Booking End Time

The booking end time should include the pack up/bump out time.

Event Start Time

Event End Time

Please tell us a little bit about the event you have planned and who your expected audience is?

How many people do you expect to attend?

Food and Beverage

Tap water

Bottled water

Selection of Soft Drinks

TAC operated paid bar (with alcohol)

TAC operated paid bar (without alcohol)

Tea and coffee facilities

Self catered

What staff would you like TAC to provide?

Usher/s

Stage Hand

Front of House

Other

AV technician

What equipment do you need to use?

Please describe how you would like the room set up.

Please enter any other information you think we need to know about your booking.

Terms and Conditions*

I agree to the TAC venue hire terms and conditions

By ticking this box you acknowledge that you have read and agree to the TAC venue hire terms and conditions as outlined below and agree to adhere to them as they pertain to your booking.

General Hires / Bookings
TERMS AND CONDITIONS

Application and payments
No booking will be confirmed until the Tuggeranong Arts Centre has received the signed Hire Agreement, any applicable security deposit and the Hirer’s Certificate of Currency for Public Risk. The late return of any of these documents or payments could result in the cancellation of the Hirer’s booking.

The Hirer has 14 days to return the Hire Agreement with payment, to the Tuggeranong Arts Centre.

Indemnity and Insurance
TAC cannot be held liable for any damages incurred to the Hirer’s equipment or for any injury caused by a Hirer’s negligence. The Hirer must also indemnify the TAC and/or the CEO in relation to any liability or claim for damages arising out of the negligence or breach of contract by the Hirer. The Hirer must hold Public Risk Liability to the value of $20,000,000 (unless otherwise agreed by both parties). A copy of the current Certificate of Currency for Public Risk should be supplied to the TCA Management with the return of the signed Hire Agreement.

Cancellation
1. If the Hirer does not make the final payment by the agreed date Tuggeranong Arts Centre will deem that the Hirer has cancelled the booking. The Hirer will forfeit the deposit / monies paid.
2. If the CEO of Tuggeranong Arts Centre considers that the hired space is unfit for use, including for reasons associated with COVID-19, he/she may cancel the booking. A full refund will be paid to the Hirer in this case.
3. In the event of a hiring cancellation, the CEO of the Arts Centre must be notified in writing by the hirer with at least a fortnight notice. Failure to notify the CEO of the Arts Centre of the cancellation will result in the forfeiting of the deposit and any monies paid.
4. Up to two (2) dates per term may be rescheduled on negotiation with the CEO.

Security deposit
Security deposit charged to hirers, as applicable. The security deposit will be refunded provided that the space is left undamaged and clean at the end of the contract / Hire period. Additional costs will be sought if damages costs exceed the deposit paid.

Length of Hire
If the Hirer exceeds the contracted hire time, the Hirer will be charged for the additional time according to the relevant rate.

Settlement of Accounts
Any additional charges or monies refundable due after the Hirer has paid the initial deposit and/or hiring costs will be calculated within 7-14 days of the completion of the hire. TAC will supply the Hirer with a copy of the reconciliation. If a security deposit is held, charges will be deducted from it as applicable, and any balance remaining will be refunded to the hirer within 7 days, if further charges are incurred by Hirer then an invoice will be issued and payment will be required within 7 days.

Building Security
TAC is equipped with an electronic security system. The relevant keys, security code and the security briefing will be supplied to you on the nearest business day prior to your hire period, if applicable. If the hirer breaches the security of the building, resulting in security services being called, the cost will be borne by the Hirer.

IMPORTANT:
Hirers are reminded that TAC is a multi-purpose arts facility and that the hire of any space is the hire of a shared space. TAC operates 2 galleries, 2 dance studios, a theatre, a multi-purpose space and a workshop space in the same building. If activity or noise severely disrupts activities elsewhere in the building, the Hirer is expected to co-operate with TAC Management to resolve the problem.

Failure to cooperate in this manner may result in TAC’s refusal to make venues available to the hirer again in the future.

Safety Briefing
TAC will provide a safety induction. This briefing will cover: familiarisation with the Art Centre’s equipment, safety procedures and requirements, access to facilities, etc. This briefing is compulsory and should take place before the commencement of the hiring agreement at a time convenient for TAC Management. If relevant to the activity / class / workshop, the Hirer’s technician must make an appointment to meet with TCA’s Technical and Production Officer, (costs will apply), at least one month before their hire begins, or other time as agreed by both parties. Any further technical assistance provided by TCA will incur additional costs. All other associated costs will also be borne by the Hirer.

All Hirer’s will be expected to keep class / participant rolls for safety and security purposes including Emergency contact numbers, as appropriate. In the case of an emergency the Hirer will be responsible for their participants and ensure they follow all instruction given by Emergency Response personnel or TAC staff / representatives. In the case of a Bush Fire / other emergency TAC Management will determine if access to the building will be allowed and will inform Hirer as appropriate, who will be responsible to inform their participants. Where activity has commenced and the Bush Fire Alert level is increased TAC Management will determine if evacuation is required and make all possible attempts to safely and responsibly evacuate all participates / visitors. Hirers will be responsible for communicating changes to their participants.

Guide to Legal Requirements
The hirer will not interfere in any way with the operation of the fire doors, smoke detectors or other safety equipment.

Collections and Lotteries
The Hirer will not conduct any games of chance, sweepstake or lottery or take up any collection in or around the vicinity of the TAC without the prior consent of the Manager.

Smoking
Smoking is not permitted inside the Arts Centre, or within the grounds of the Arts Centre.

Refreshments and Alcohol
Under no circumstances is alcohol to be sold or consumed, in the Arts Centre or its immediate vicinity without a liquor permit and the prior consent of the TAC’s management. The Hirer will not take into the Centre a vending machine or any other structure or vehicle for the selling or offering for sale of food and beverages. TAC does not have facilities for the preparation of hot food. If the hirer engages professional caterers they must notify TAC in writing of their intention to do so at least one month prior to the date of the hire.

Service Faults
If a failure or a fault occurs during the hire period in the mechanical systems, electricity supply, lift, lighting or public address system of the Arts Centre, TAC will not be liable for any loss or damage which may occur. Faults should be reported as soon as possible to the TAC Staff on duty.

Removal or Attachment to Furnishings
No fixtures, fittings or furnishings of the TAC may be altered, moved or removed without the written consent of the CEO. The use of nails, screws, adhesive glues, tapes or other contrivances are prohibited. Any directional signs erected by the Hirer are to be removed by the hirer at the completion of the hire period.

Cleaning
The Hirer is required to leave the building, including toilets, showers and dressing rooms in the condition in which they were found. The Hirer is responsible for the removal of all perishable materials from the building to the receptacles provided. If, after the end of the hiring period, the condition of the hired space is such that TAC must arrange for extra cleaning, all extra cleaning charges will be passed on to the hirer as part of the final settlement.

Making Good Damages
The Hirer agrees to pay to TAC the cost of repairing or making good any damage to the TAC arising out of, or incidental to, the hiring, and for the loss of TAC equipment included in the hiring. The Hirer shall not be held responsible for any damage caused by an act of nature.

Noise Control
The TAC is subject to the Noise Control Act 1988. Any undue interference with the neighbourhood due to excessive amplification will not be permitted. TAC has the right to stop hirer’s that do not comply with the Noise Control Act.

Domestic Animals
No domestic animals (except for Guide Dogs) may be brought into the Arts Centre.